Role of Secretary
The Committee Secretary is primarily responsible for the administrative function of an organisation. They oversee record keeping, correspondence and maintaining important organisational documents.
- Experience in an administrative role
- A strong knowledge and understanding of the organisation
- Good understanding of committee meeting protocol.
- A structured and organised approach to work
- Strong verbal and written communication skills
- Effective when dealing with all types of personality types
- Manages correspondence received and conveys to committee members
- Sends correspondence on behalf of the committee unless allocated to other members
- Maintains and files all important documents for the organisation. These may include Licenses, Constitution, Working with Children reports and Meeting Minutes
- Ensures all compliance documentation is up to date and can be produced when required
- Accountable for organising committee meetings and advising participants
- Develops the meeting agenda in consultation with the rest of the committee
- Responsible for accurately recording the minutes of committee meetings and circulating them to committee members within 7 Days of the meeting
- Maintains accurate records of the committee, members of the organisation, and relevant details such as sponsors or life members
- Responsible for ensuring that committee information is communicated to all relevant people within and outside the organisation
- Arrange for the annual report to be composed and printed
- If there is not a separate role of Public Officer (who is the official point of contact for the organisation), the secretary will normally assume this role.
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